JOB POSTING: Library Assistant


Library Assistant

Application Deadline: Monday, February 4, 2019

Start Date: February 28, 2019

The Japan Foundation, Toronto (JFT), an organization promoting cultural exchange between Japan and Canada, is seeking a full time Library Assistant.

The successful candidate will be able to perform basic library tasks, as well as offer their research skills and knowledge of Japanese culture to assist patrons looking for specific information about Japan. They will also be available to work flexible hours, including some evenings and weekends.


  • Providing circulation and reference service
  • Cataloguing materials using the Integrated Library System
  • Processing materials for circulation
  • Preparing and coordinating library-related events and seasonal displays
  • Preparing administrative and statistical reports
  • Training and coordinating library volunteers
  • Overseeing the library during an absence of the Library Manager
  • Updating the library website (experience in using Word Press is preferable) as well as creating offline promotional and informational materials
  • Providing reception services, fielding inquiries and referrals, and performing administrative tasks
  • Offering support to other program officers and JFT events if needed
  • Other duties as required


  • University degree or college diploma
  • Native fluency in spoken and written English, with superior writing skills
  • Intermediate Japanese skills (spoken and reading)
  • Strong computer proficiency (MS Office suite, Windows. Experience with integrated library systems, current web technologies and standards and new media technologies will be an asset)
  • Excellent interpersonal and customer service skills
  • Ability to work well with diverse groups of people, from children to teenagers, adults, and seniors as well as students, professors, artists, and government officials.
  • Strong problem solving abilities
  • Possess legal status necessary to work in Canada, such as Citizenship or Permanent Residency
  • Availability to work flexible hours, including some evenings and weekends


  • Experience working/volunteering at a library
  • Information Studies/Library Studies degree
  • Experience working in a Japanese organization
  • Knowledge of local Japanese community
  • Excellent research skills, especially in subjects related to Japan including its history, culture, art, literature, and language
  • Strong organizational and time management skills
  • Experience in supervising others is a strong asset
  • The ability to plan and coordinate events is preferable


  • Monday, Tuesday, Wednesday, Friday, 9:30am – 5:30pm
  • Thursday, 10:45am – 6:45pm
  • Some weekends and evenings (at least 1 Saturday per month, 10:30am – 4:30pm)
  • One hour unpaid lunch break daily


  • Hourly wage is $15.75 per hour including 4% vacation pay
  • Paid on the 15th and last day of each month
  • Overtime is paid in excess of 44 hours/week
  • Paid for Canadian Statutory Holidays
  • Paid sick leave


The Japan Foundation seeks to advance mutual understanding between Japan and other nations. The Japan Foundation, Toronto was established in November 1990, and is one of 24 overseas offices, offering programs grouped under three main areas: Japanese Language Education, Japanese Studies and Intellectual Exchange, and Arts and Cultural Exchange.

The Japan Foundation, Toronto houses a library, seminar room and an event hall, which functions as an exhibition space and auditorium. The public lending library has approximately 20,000 Japan-related print and audio-visual materials in its collection. Events, such as art exhibitions, film screenings and lectures, are presented year-round.

The Japan Foundation, Toronto’s activities cover not only those events held at our centre, but also at other venues across Toronto and Canada. A large portion of the Japan Foundation, Toronto’s activities also involves the administration of its grant programs.

For more information, please visit our website:


Interested applicants are asked to submit a resume and cover letter to the Library Manager, Ayumi Takai at by 11:59 pm on Monday, February 4, 2019. Please quote “Library Assistant” in the subject heading of your email.

JFT welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest in The Japan Foundation, Toronto; however, only those selected for an interview will be contacted.